Administrative Assistant I

General Characteristics

General Characteristics

Provides general administrative support to a department or group of professionals. Work is performed under general supervision and requires incumbents to exercise some independence

Interaction with others required involving basic courtesy and straightforward exchange of information. Maintain positive attitude and professional appearance. Arrive ready to work by time agreed with or instructed by supervisor. Attend company and location meetings.

Representative Activities

Representative Activities

• Greets customers and finds them assistance
• Answers phones in a friendly and professional way
• Sends out and distributes incoming mail daily
• Files packing slips in numerical order
• File all purchase orders that are removed from the fax machine
• Keep printers filled with paper
• Distribute all papers on fax/copier to each salesman
• Update all fax and phone numbers
• Separate all tickets to be priced by salesman
• Collect all things for the Corporate envelope
• Run local errands for the office
• Treats co-workers with respect
• Check Credit Applications references
• Keep all price books updated
• Update weekly folder with all price changes / vendor information
• Keep track of all Visa and Cash Sales
• Process all customer credits after approval
• Order all office supplies at the best price
• General letters and spreadsheets in Excel and Word
• Receive all Transfers
• Check all Purchase Order acknowledgements for any Discrepancies and notify Vendors
• Do all Inventory Receipts – Check packing slips to POs and check on all backorders
• Communicate Errors with vendors
• Process RGA/RMA for returns to vendors
• Make labels for all miscellaneous items received and give to warehouse manager
• Run monthly open PO report gather feedback and fix discrepancies and give report to manager
• Whatever it takes to get the job done!